🕐 Time Card Calculator
Enter your clock-in and clock-out times for each day of the week. The calculator automatically totals your hours, flags overtime, and calculates your gross pay.
Weekly Time Card
$
| Day | Date | Clock In | Clock Out | Break (min) | Hours |
|---|---|---|---|---|---|
| WEEKLY TOTAL | 0:00 | ||||
Total Gross Pay
$0.00
Regular Hours
0:00
Overtime Hours
0:00
Regular Pay
$0.00
Overtime Pay
$0.00
Total Hours (decimal)
0.00
Daily Average
0:00
How to Use the Time Card Calculator
Enter your clock-in and clock-out time for each day worked. If you took an unpaid break (like a 30-minute lunch), enter the total break minutes in the Break column — this will be subtracted from your hours automatically.
How Hours Are Calculated
Net Hours = (Clock-Out − Clock-In) − Break Minutes
Regular Pay = MIN(Total Hours, OT Threshold) × Hourly Rate
Overtime Pay = MAX(0, Total Hours − OT Threshold) × Rate × OT Multiplier
Gross Pay = Regular Pay + Overtime Pay
Regular Pay = MIN(Total Hours, OT Threshold) × Hourly Rate
Overtime Pay = MAX(0, Total Hours − OT Threshold) × Rate × OT Multiplier
Gross Pay = Regular Pay + Overtime Pay
Understanding Overtime Rules
- Federal FLSA standard: Overtime is required for hours over 40 in a workweek at 1.5× the regular rate for non-exempt employees.
- California daily OT: California requires OT for any hours over 8 in a single day, and double time for hours over 12. This calculator uses weekly OT — adjust if in CA.
- Exempt employees: Salaried employees classified as "exempt" under the FLSA are not entitled to overtime regardless of hours worked.
- OT multiplier options: 1.5× (most common, called "time and a half"), 2× (double time, required for CA hours over 12/day or 7th consecutive day), 1.25× (some international employers).
Tips for Accurate Time Tracking
- Always record times to the nearest quarter-hour if your employer rounds time.
- Unpaid lunch breaks typically must be at least 30 minutes uninterrupted — shorter breaks are usually paid.
- Travel time to a first job site may be paid time; commuting is not.
- Training time, on-call time, and preparatory activities may count as paid hours depending on circumstances.
What is the difference between gross pay and net pay? +
Gross pay is your total earnings before any deductions. Net pay (take-home pay) is what you receive after federal income tax, state income tax, Social Security (6.2%), Medicare (1.45%), health insurance premiums, and 401(k) contributions are deducted. Depending on your filing status and deductions, net pay is typically 65–80% of gross pay. Use our Paycheck Calculator to estimate your take-home amount.
Does my employer have to pay for short breaks? +
Under federal law (FLSA), rest breaks of 20 minutes or less must be paid. Meal breaks of 30 minutes or more where the employee is completely relieved of duties may be unpaid. Many states have additional break requirements — for example, California requires a paid 10-minute rest break for every 4 hours worked. Enter unpaid breaks only in the Break column.
How do I convert hours and minutes to decimal? +
Divide the minutes by 60. Examples: 7h 30m = 7.50 hours; 8h 15m = 8.25 hours; 6h 45m = 6.75 hours. This calculator shows both HH:MM and decimal formats. Payroll systems typically use decimal hours for calculating pay (e.g., 8.25 hours × $20/hr = $165.00).